Email Marketing Best Practices

Use email marketing automation to deliver personalized value at key points in the customer journey.

According to Hubspot, email marketing produces a 3,800% return on investment, while MarTech indicates that firms sophisticated in email marketing automation achieve 80% more sales at a 33% lower cost. Thus, even with the inundation of emails that people receive on a daily basis, email remains a valuable channel to engage, inform, and inspire your prospective and existing customer base. In order to succeed, you must deliver personalized value at the right time in the customer journey, building to a crescendo with the subject line through to every detail of the header, copy, images, calls to action, and signature line. To facilitate your efforts, we’ve deconstructed the email process in order to give insight into best practices that drive campaign results.

Subject Line: balance being descriptive with brevity in order to drive an informed open

For any email campaign, the subject line is your first opportunity to entice as well as a gate between your audience and the valuable content stored within the body of the email. Because of this, it is important to word the subject line in a way that the audience can process the information quickly while including enough information so as to inform the audience of the benefit they will receive upon open. Click bait that may drive opens can result in consumers feeling frustrated with unmet expectations, resulting in lack of further engagement or even unsubscribes, while verbose lines that overexpress meaning can lose the reader’s attention and fail to drive the intended open behavior in the first place. Factoring in sent, open, click-to-open, and click rates, Marketo finds that 7 word subject lines yield optimal engagement, while Mailchimp recommends using no more than 9 words and 60 characters. Additionally, positioning deals and incentives up front, such as “50% off if you refer a friend” can motivate engagement and increase opens. With whatever strategy you choose, craft the subject line to reduce friction and encourage open with integrity.

Content: formulate the contents of the email to maintain attention, deliver value, and drive action

Now that you’ve guided the audience member to open the email, the goal of its contents is to cultivate the reader’s interest and inspire specific next steps. With this, the copy should communicate value concisely alongside aesthetically pleasing visuals that aid in transmission of information and processing speed. Multiple, relevant calls to action should be placed conspicuously throughout in order to stimulate desired next steps such as click, call, download, and buy. Constant Contact recommends composing emails with 20 lines of text or less, while Hubspot advocates for positioning the primary message and call to action above the fold to ensure detection. Once you have a draft of the email in its entirety, it’s advantageous to employ a “5 second test” in which a friend or colleague reviews the email in 5 seconds in to discern whether your intended call to action is readily apparent.

Segmentation: segment your audience in order to deliver personalized content at the right time in the customer journey

Since prospects and customers within your target audience have different needs, tastes, and interests, it is imperative to deliver tailored value based on who you’re communicating with as well as the recipient’s stage within the customer journey. To achieve such personalization, it is beneficial to segment your audience based on demographic, geographic, behavioral, and/or benefit data that meaningfully distinguishes one cluster of consumer profiles from the next. For example, if you’re a department store, you could segment based on product category interest of Children’s Clothing versus Household Goods, or if you’re a skincare brand, you could segment based on Age, Location Climate, and Gender. Once segmentation is complete, personalize email campaigns based on each segment’s key attributes and customer stage. For instance, if you’re the skincare brand, you could tailor messaging to customer stage by targeting customers considering purchase with informational content such as “Our favorite moisturizers for dry skin” versus targeting customers who have already purchased with replenishment content such as “Is your skin thirsty? Looks like you’re due for a refill!” However you choose to segment and personalize, do it and iterate, as data from Constant Contact suggests that personalized emails achieve a median return on investment of 122%, while SalesForce indicates personalized emails yield a 14% uplift in click through rate and a 10% uplift in conversions.

Cadence: initiate campaigns based on consumer triggers, using a frequency that nurtures rather than annoys

With email marketing, it is critical to deliver the right message at the right time. In order to ensure relevancy with timing, it is helpful to initiate campaigns based on triggers that consumers activate, such as signing up for a newsletter, referring a friend, consuming a particular piece of content, or reviewing a certain product. Therefore, defining the specific actions that set your email campaigns in motion is of paramount importance since, once initiated, your automated cadence will drive the campaign through to completion. For mass emails intended to reach your entire contact list, a quarterly or monthly frequency is par for the course, whereas for segmented emails intended to engage a subset of your contacts, a bi-weekly or weekly cadence is commonplace. This aligns with Marketing Sherpa’s survey observation that 60% of customers opt for a weekly touch.

A/B Testing: split test in order to optimize performance, and, once optimized, keep testing

Based on past experience, industry research, and engagement data, you can make assumptions about your target consumers’ preferences and the behavior that you expect for them to take in response to your email marketing. But even the best assumptions find resulting performance influenced by unanticipated variables. With this, it is important to split test different elements of your emails including subject lines, copy, content, the “from” name and email address, send days and times, layout, tone of voice, and calls to action in order to find the mix that drives optimal business results. While iterating, test 1 variable at a time to isolate each factor that is driving performance improvement or decline. Once you find the highest performing blend, repeat your success across other campaigns and continue to test even the most successful campaigns, as consumer trends and sentiments change over time. Trust the data, and continue to iterate based on data-driven discoveries that inform the path forward.

Final thoughts

Email marketing requires a calculated blend of creativity, analytics, and iteration to succeed. As long as you keep the customer first and listen to the data, incremental improvements will drive the path to a successful outcome.

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SEO Best Practices

With Hubspot’s research indicating that 75% of consumers don’t venture beyond the first page of search results, it is clear that success with organic search is determined by ranking in the top 10. And with Search Engine Journal reporting that click through rates for organic search results drop off sharply, with position 1 yielding a 28.5% CTR and positions 2, 3, and 10 yielding a 15%, 11%, and 2.5% CTR, respectively, it is evident that amplifying search ranking positions incrementally can pay off in multiples of engagement. Thus, in order to facilitate your journey with organic search, we’ve attempted to make sense of the 200+ ranking signals that Google employs, beyond domain authority, in order to highlight the actionable factors most germane to driving higher rankings.

Looking for SEO services in NYC? Click here to get more information about SEO services from IT Creative Labs. 

Inbound Links

Inbound links, also known as backlinks, are third party endorsements indicative of valuable content that delights. Such backlinks are manifestations of other brands affirming support of your knowledge share or product/service offering and, because of this, the number of authoritative inbound links your page receives factors heavily into how search engines rank the page in search results.

Just consider how, if the New York Times is linking to your content, that is an endorsement of your subject matter expertise and deserves for search algorithms to reward favorably. Thus, in order to optimize for inbound links, generate content that offers a unique perspective or advance a differentiated value proposition that delivers value, builds trust, and earns customer satisfaction. To drive the path forward, create partnerships with established and credible pundits and content producers within your industry in the quest to win coveted hyperlinks that enhance your search ranking advantage.


Since content is the value that search engines serve users in response to search queries, its quality in meeting the search query is a major ranking factor that influences organic search position. And with developments in Google’s web crawling algorithms, machines can understand the meaning of content beyond the density of single keywords and more so in the context of long-tail keywords and phrases. Because of this, content should be optimized as a whole rather than with a singular focus on specific keywords, though, if written well and directed towards the searcher’s query, keywords and context words will naturally sew into the fold to augment search signals. Content that aligns with search intent in order to solve the consumer’s problem at their unique stage in the customer journey is rewarded with favorable visibility. Consider that if a user is searching for “what are the best running shoes?”, search algorithms recognize this is an informational search and serve blog posts and publications that educate and inform, whereas if a user is searching for “buy running shoes” search algorithms recognize this as a transactional request and serve product and e-commerce landing pages.

Thus, as you create content, write to the stage in the customer journey and advance sufficient depth and coverage in order to fully meet the user’s query. Conveying thought leadership on specific topics will push the needle on designating you as an authority such topics, while keeping content up to date signals search relevancy. To optimize content, incorporate keywords and context words using natural language, refresh your content regularly, and meet users’ queries with comprehensive and in-depth responses that satisfy search intent, which will translate to approximately 500-2,000 words depending on the context of the page. Quality content will yield favorable results in the form of in click through uplift, increased time on page, and reduced bounce rates, all of which indicate a positive user experience that augments organic search performance.

Meta Tags

While not as important as they once were in impacting search rankings, meta tags facilitate search algorithms’ understanding of both the purpose and topic of different pages and content sections and remain a prominent organic search signal. To optimize for performance, the Title Tag, which appears as a clickable link in search results, should lead with keywords and concisely convey the value of the content contained within. Limiting the Title Tag to 55 characters prevents truncation while writing for search intent encourages click through. Beyond Title Tags, the Description Tags, Header Tags, and Image Alt Tags all exist to facilitate understanding and influence click through or search ranking. As best practice, Description Tags should sit within 156 characters and drive informed demand, Header Tags should remain within 70 characters and limit to one H1 per page, and Image Alt Tags should summarize descriptively with hyphens between words,  with all of the meta tags incorporating keywords appropriately without “keyword stuffing.” Whether direct ranking signals or drivers of click through that, in turn, influence organic search ranking, meta tags are on-page SEO attributes that should be optimized for the queries they serve.

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